Optional features
The following optional features may be accessible from your station. See the System Administrator for details. In each case, you must use a programmable feature key to serve as an on/off key for the feature.
Notes:
In Code(s), DDD = ACD department number and XXX = extension number.
In System(s), ECS = ESI Communications Servers; ECP = ESI C-Plus; IXX = IVX X-Class; IXE = IVX E-Class;
IXSV = IVX S-Class with voice mail; and IXCV = IVX C-Class with voice mail.
| Code(s) | Key usage | System(s) | 12-Key Phone |
ESI Cordless Handset |
24-/48-Key Phones |
| 199 or 5991 | Overhead page | All |  |
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| 560 | Manual day/night/holiday mode | All | |
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| 561 | Service observing | ECS, IXX, IXE | |
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| 5DDD | ACD agent log-on/log-off | ECS, IXX, IXE | |
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| 562 | ACD agent wrap | ECS, IXX, IXE | |
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| 563DDD | ACD administrator | ECS, IXX, IXE | |
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| 564 | Headset operation | All | |
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| 565 | Call forward | All | |
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| 565XXX | Call forward to specific extension | All | |
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| 566 | Redial | All | |
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| 567 | Call-forward/no-answer key | ECS, ECS, IXX, IXE | |
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| 568 | Message monitor key | All | |
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| 569 | Background announce | All | |
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| 570 | Conference | All | |
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| 571 | Personal greeting 1 | All | |
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| 572 | Personal greeting 2 | All | |
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| 573 | Personal greeting 3 | All | |
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| 574 | Caller ID Key | ECS, ECP, IXX, IXE | |
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| 575, 576 | Virtual Answer Keys | ECS, ECP, IXX, IXE | |
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| 577 | QuickPage | ECS, X, E | |
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| 578 | Mute/DND | All | |
(DND only) | |
| 579 | Voice mail | All | |
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| 580 | Override ring | All | |
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| 582 | Record | All | |
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| 583 | Quick Switch | ECS, ECP, IXX, IXE, IXS | |
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| 584 | Account codes | ECS, ECP, IXX, IXE, IXS | |
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| 585 | Local CO key | ECS | 2 |
Manual day/night mode (Code 560)
The system’s main greeting can be manually changed using a programmable feature key. Each time the key is pressed, the display switches among the following: DAY, NGT, DAY2, NGT2, HDAY (holiday), or AUTO. (AUTO indicates that the system will follow the day/night tables programmed by the Installer.)
Tip:
To keep the system from being taken out of this mode, place it in auto and then delete the programmable feature key’s programming.
Notes:
Depending on how the Installer has programmed your system, day and night mode for incoming calls
and CO line group access may not change upon use of this key.
The System Administrator can also change the mode and/or re-record the holiday greeting remotely
to handle unexpected closings, such as for inclement weather.
If a second organization or business (“tenant,” in telephony terms) is sharing the phone system,
switching between day and night mode also changes that tenant’s day/night mode.
Service observing (Code 561)
Your System Administrator may assign service observing capability to those users who need to monitor others’ calls silently (e.g., in order to aid in quality assurance of call activity). To begin service observing, press the assigned programmable feature key, followed by an extension number or station key. To discontinue observing, press the station key again or hang up. While you observe another station’s incoming call, your display shows to whom that station is connected and how long the call has lasted.
Note:
The Administrator must authorize service observing for your station, and the Installer must program the list of allowed extensions.
ACD agent log-on/log-off
ACD agent wrap
ACD administrator
Note:
ESI Communications Servers, IVX X-Class, and IVX E-Class only.
For ACD key programming, see “ACD agent operation.”
Headset key (Code 564)
Notes:
Not available on 12-Key Feature Phone.
It’s unnecessary to program this key on an ESI Cordless Handset; one simply plugs in or unplugs a headset
as desired.
This key provides for easy connecting to/disconnecting from calls when operating in headset mode. Press the key to receive dial tone or to answer a ringing call. Press the key again or press RELEASE to disconnect from the call.
Call-forward key (Code 565 or 565XXX)
Note:
The 48-Key Feature Phone has a dedicated call-forward key (CFWD).
If you frequently call-forward your phone, you may wish to program a programmable feature key as a call forwarding key to automatically turn forwarding on and off. If you always forward to the same extension, you can program a key with both 5 6 5 and the extension number.
Record key (Code 566)
Note:
12-Key Feature Phone only.
This redials the outbound number (i.e., not internal extension) most recently dialed from your station.
Call-forward/no-answer key (Code 567)
Note:
Not available on ESI Cordless Handset.
Enables or disables the call-forwarding/no-answer feature. When this feature is enabled and someone calls your station but receives no answer, the call will go to the destination you’ve programmed. The difference between this feature (Code 567) and traditional call forwarding (Code 565) is that, with this feature, your phone actually rings first before going to the selected destination.
Message monitor key (Code 568)
Easily toggle the message monitor mode on or off with this key. (Otherwise, you can perform the toggle by pressing PROGRAM 3 6 and following the prompts.)
Background announce key (Code 569)
During call waiting, you can also make a brief, private background announcement to the station’s earpiece (if the station user has enabled the background announce feature). Hold down the key until you hear a beep, then begin talking; release the key when finished.
Personal greeting keys (Codes 571–573)
These keys will provide for easy activation of one or more of your personal greetings. The key’s LED will be green for the associated personal greeting that is active. These keys can be used in place of, or in conjunction with, manual activation of the greetings in Programming mode.
These keys are also available on an IVX S- or [older] C-Class system with Integrated Answering Machine, but only from the Master Station.
Caller ID Key (Code 574)
Notes:
Not available on a 12-Key Feature Phone or ESI Cordless Handset.
This works only if you’re receiving Caller ID service from your provider. Consult your
Administrator, if needed.
Press this programmable feature key to see the stored Caller ID records for your extension’s 25 most recently received calls. Use the scroll keys to view Caller ID information from different calls. (The system stores Caller ID records for only extensions which have a Caller ID key assigned; so, when you first assign the key, you’ll have no previous records through which to scroll.)
Note:
The Caller ID key will light only when there’s a missed call. Although voice mail messages’ Caller ID information also is stored by the system, waiting voice mail lights only the VOICE MAIL key.
The phone display will also indicate each call’s classification as shown in this chart; also, if this is the first time you’re seeing this particular call’s record, ∗ appears to the left of this indication.
| Classification | On 48-Key Phone, third line |
On 24-Key Phone, second line |
| Answered by the station | ANS | A |
| Missed call (abandoned call) | MISS | M |
| Went to your voice mailbox | VM | V |
| Answered by “other” means (call forwarding, use of someone else’s PICKUP key, etc.) | RE | R |
| New record | ∗ | ∗ |
While a record is on the display, you may do the following:
- To dial the caller displayed, press REDIAL.
- To view the telephone number (rather than the name), press 2.*
- To delete the record, press 7.
- To store the record in your Personal Dex, press ESI-DEX.
To finish, press the Caller ID key again (or press RELEASE).
Virtual Answer Keys (Codes 575, 576)
Note:
This works only if call waiting is enabled for your station. Consult your System Administrator if needed.
You can program a Virtual Answer Key to play a greeting to a caller when your extension is busy and route the caller to a desired destination by pressing this key. Program a programmable function key with either 5 7 5 or 5 7 6. Prompts will instruct you in how to record the greeting and program the caller’s destination.
The destination can be either the default call waiting or another station; the system takes the caller there after playing the recorded greeting. With call waiting, the system places the caller on hold as call waiting (“camping on”) for your station; if the caller can’t wait, he/she may (a.) press 1 to reach your voice mail, (b.) enter another extension, or (c.) press 0 to reach the Operator. With another station selected, the call is forwarded to the station.
To record the greeting from an idle phone . . .
- Press the chosen programmable function key; then press RECORD.
- Follow the prompts to record the greeting and program the destination.
Sample greetings for Virtual Answer Keys:
Hello. This is Harvey. I’m currently on another line, but I’d really like to speak to you. Please hold and I’ll be with you shortly. However, if you don’t wish to wait on hold, press 1 to leave me a voice message. You may also either dial another extension or press 0 to reach the Operator.
Hello. This is Bill. I’m currently on another line, but I have been notified of your call. I’m sending your call to our Sales Department administrator for more immediate assistance. Please remain on the line as your call is being transferred. Thank you.
Note:
If a caller presses 1 to go to your voice mail, the call will go into
that extension’s mailbox, regardless of whatever call-forwarding settings your ESI Installer has made.
Here’s an example. The Installer has set the call-forwarding for extension 101 to go to
mailbox 102. The user at extension 102 uses a Virtual Answer Key to answer a call, and the caller presses
1 when prompted to go to voice mail. That caller will go to mailbox 101 —
not mailbox 102.
QuickPage (Code 577)
Normally used by an operator, this key lets you quickly put on hold, and page, a station user. While on an outside-line call, you can press a QuickPage key, then enter a station number (or press a programmable feature key programmed for an extension) and the system will automatically page the person, then forward the call to the person’s voice mailbox if he/she doesn’t answer.
Note:
The system will access the paging zone for the extension and play the user’s name as recorded in the directory (if no name is recorded, it will page by extension number) followed by the phrase “you have a call” and the line on which the call is being held — e.g., “John Doe, you have a call on line 21.”
MUTE/DND (Code 578)
This multi-mode key’s function varies, depending upon whether the phone is on a call or idle:
- If the phone is on a call (off-hook) — Mutes the microphone so that the person on the other end of the line can’t hear you.
- If phone is idle (on-hook) — Puts the phone into do-not-disturb (DND) mode, sending callers directly to your voice mailbox.*
Note:
When programmed on an ESI Cordless Handset, this key performs only the DND function; to mute or “un-mute” an ESI Cordless Handset, use the keys on its side.
Voice mail (Code 579)
Allows a 12-Key Feature Phone (which lacks a dedicated VOICE MAIL key) to have voice mail access.
Warning:
To use voice mail from a 12-Key Feature Phone, you must assign this code to a programmable feature key. Failing to do so will disable the mailbox. (When you try to access a disabled mailbox, the system will notify you that it’s disabled.) You still can retrieve previously left messages and access user programming, but the mailbox won’t be able to receive new voice messages. Therefore, to enable the mailbox, assign key code 5 7 9 to a programmable feature key.
Override ring (Code 580)
The override ring feature lets you place a call station-to-station, outside line or Esi-Link or leave a voice message when another call is ringing. For full details on use of this feature, see “Override ring.”
Record (Code 582)
Note:
Available for only ESI Cordless Handsets and the 12-Key Feature Phone.
Press this key to record any phone conversation — or, when the Cordless Handset is idle, to record a personal memo. For more details on using your ESI phone system’s call recording features, refer to “Live recording.”
Quick Switch™ (Code 583)
Note:
Available for only 48-Key Feature Phone and 24-Key Feature Phone.
Important:
For the Quick Switch feature to work, your Installer or System Administrator must have programmed a relationship between your desktop extension and Cordless Handset or VIP Softphone. Program the key on the desktop Feature Phone. (Some revisions of some systems’ PDF User’s Guides erroneously added a sentence about programming this key on both the desktop extension and the Cordless Handset or VIP Softphone; however, this is programmed on only the desktop ESI Feature Phone.)
Press this key to transfer an active call between a desktop ESI Feature Phone and an ESI Cordless Handset or VIP Softphone (either direction — to or from the desktop Feature Phone).
Quick Switch ring options
When both the desktop extension and Cordless Handset or VIP Softphone are idle, press the Quick Switch key. Follow the visual and audible prompts and use the scroll keys to change the programmable options concerning what happens when a caller dials (or is transferred to) either your desktop phone or Cordless Handset or VIP Softphone:
- RING DESKTOP — Only the desktop phone will ring.
- RING CORDLESS — Only the Cordless Handset will ring.
In either of the two cases above, re-routing (including to a voice mailbox) will follow the desktop phone.
The other choice is:
- NO RING OPT — If a caller dials (or is transferred to) the desktop phone, only that phone rings. If the caller dials (or is transferred to) the Cordless Handset or VIP Softphone, only the Cordless Handset or VIP Softphone rings. Re-routing follows whichever phone rang.
Performing Quick Switch
While you’re on a call, or while a call is ringing to the desktop, the Quick Switch key on your desktop Feature Phone glows solid green; this indicates that you can perform a Quick Switch. To transfer the call to your Cordless Handset:
- Press the Quick Switch Key. This “blind-transfers” the call to the ESI Cordless Handset, causing it to ring, while simultaneously disconnecting the desktop Feature Phone.
- On the Cordless Handset, answer the ringing call by pressing TALK; or, in VIP Softphone, answer the ringing call by clicking Answer. Once again, the Quick Switch key on the desktop Feature Phone glows green to indicate the ability to perform a Quick Switch.
- When and if desired, press the Quick Switch key on the desktop Feature Phone. This “blind-transfers” the call back to the desktop Feature Phone, causing it to ring, while simultaneously disconnecting the Cordless Handset.
Of course, you can do this in exactly the reverse order — i.e., if you start out with a call on your Cordless Handset, you can Quick Switch it to your desktop phone and, if desired, back again.
Notes:
If you transfer a call unintentionally, pressing FLASH won’t
retrieve the call. However, you can perform another Quick Switch or use the PICKUP key to pick
the call from the ringing extension (i.e., press ∗ followed by the extension number).
If (a.) you’re on a call and (b.) another call comes in and (c.) you Quick Switch
the active call to the other phone (desktop or Cordless) . . . the call-waiting caller will continue to ring
and follow regular system routing (such as to your voice mailbox) if not answered in some manner.
Account codes (Code 584)
The account codes key lets you assign an account code to a specific call. The system stores this in a record which your company can use for tracking purposes. This can be especially helpful in environments such as legal offices, consultancies, advertising agencies and others where it is critical to confirm billable hours for your clients.
Note:
For exact codes to be used, consult your System Administrator.
During a call, press the key and enter a designated account code, and then press #. The code must be numerical only — i.e., between 0 and 9, only — and no more than 10 digits long.
For greater convenience, you can assign frequently used account codes to programmable feature keys. In each case, just program 5 8 4 followed by the desired account code.
General information regarding use of account codes
- Account codes are applicable to only outside calls (not internal “intercom” calls).
- You can enter more than one account code during the same conversation — particularly useful in a conference call that involves multiple clients or customers.
- Neither an incoming caller or a person being called will hear the tones as you enter account codes.
- If you enter an incorrect account code, just press the account code key again and enter the desired number.
- Pressing the account code key won’t affect the recording of a call.
- It’s not necessary to enter an account code to place an outbound call.
- The phone system won’t prevent entry of an invalid account code.
Local CO key (Code 585)
Note:
Available for only the ESI Remote IP Cordless Handset.
The local CO key provides dial tone for an analog line connected to the ESI Remote IP Cordless Handset’s base station.
Important:
Use this key if you have to make a 9 1 1 emergency call! Otherwise, it will appear to the dispatcher’s computer as if you’re at the location of the ESI Communications Server and not where you really are.